The Job Form

The Job Form is where you record every print run. Fill it in as jobs go on press for the most accurate and complete records.

Job Detail Fields

Navigation Controls

The arrow buttons at the top of the form let you move through all your saved records without leaving the form. The counter shows your current position — for example 47 / 312 means record 47 of 312 total.

Saving and Editing

Click Save Record to save the current form. Saving an existing record updates it. Saving a blank form creates a new entry. To edit any record, navigate to it using the arrows, make your changes, and click Save Record.

Notes Field

The Notes field at the bottom of the form is free-text — use it for special instructions, quality observations, re-run reasons, or anything that doesn't fit the standard fields. Notes are fully searchable.

Colours & Inks

PressTrack records up to 9 colour units per job. Each unit captures the ink name, batch numbers, and volumes issued and returned.

Entering a Colour

1. Click the colour name field on any unit and start typing the Pantone number or ink name.
2. Select from the dropdown — the colour card's background updates to show the correct colour visually.
3. Enter the batch number — type it in, plug in a USB barcode scanner, or tap the green Scan button on mobile.
4. Record volumes — enter kilograms issued and used if your facility tracks ink consumption.

Process Colour Quick-Select

The four process chips at the bottom of each colour card (C, M, Y, K) let you instantly apply Cyan, Magenta, Yellow or Black without searching. Click a chip to apply it to that unit.

Multiple Batches Per Colour

If a job used more than one batch of the same ink — for example if you changed tins mid-run — click + Add batch to add another batch line to that unit. Each line is stored separately and every one is fully searchable.

Volume Tracking

Pantone Library

PressTrack includes over 1,000 Pantone Coated colours. Search by number or name for instant colour identification without leaving the form.

Searching the Library

Start typing in any colour name field and the dropdown appears automatically. You can search by:

• Number — type 485 to find PANTONE 485 C immediately
• Partial number — type 18 to browse all colours starting with 18
• Name — type cyan, warm red or reflex blue
• Process — type process to see all four CMYK process colours

C and U Shade Toggle

When you select a Pantone colour, a C/U toggle appears below the name. Use this to record whether you used the Coated (C) or Uncoated (U) variant — important for accurate colour matching records.

Custom and Non-Pantone Inks

If your ink is not in the library — a house mix, proprietary brand colour, or non-standard formulation — type the name directly without selecting from the dropdown. It is recorded exactly as typed and the card swatch remains neutral grey.

Barcode Scanning New

PressTrack supports two barcode scanning methods for fast, error-free batch number entry — a USB scanner for desktop and a live camera scanner for mobile.

USB Barcode Scanner — Desktop

Any standard USB barcode scanner works with PressTrack on desktop. No setup or drivers required.

1. Plug in your scanner — no configuration needed, it works like a keyboard.
2. Click into a Batch Number field to place your cursor there.
3. Scan the barcode on the ink tin — the batch number fills in instantly.
4. PressTrack auto-advances to the next batch field, ready for your next scan.

Camera Scanner — Mobile Mobile

On any mobile device, use your phone's camera to scan barcodes directly from the ink tin without typing a single character.

1. Tap the green Scan button next to any batch number field.
2. Allow camera access when your browser asks — this prompt only appears the first time.
3. Point the camera at the barcode on the ink tin — hold it steady about 15–20cm away.
4. The batch number detects and fills in automatically — no button press needed once the barcode is read.

Supported Barcode Formats

Coatings

PressTrack records up to two coatings per job, capturing the coating name and its batch reference for complete end-to-end traceability.

Coating Fields

Why Record Coating Batches?

Coating faults — adhesion failures, delamination, surface defects — can often be traced to a specific batch of coating material. Recording the batch number at the time of printing means that if a quality issue is raised days or weeks later, you can immediately identify every job that used that batch and take targeted action.

Records & Navigation

Every job you save is stored permanently in your account and accessible from any device at any time.

How Records Are Stored

• Saved instantly to the cloud the moment you click Save Record
• Accessible from any device you are logged in on
• Completely private — no other user can see or access your records
• Retained even if your subscription lapses — your data is always yours

Navigating Records

Use the arrow controls at the top of the Job Form to move through your complete record history. The counter shows your current position — for example 47 / 312 is record 47 of 312 total.

The Record Badge

The badge next to the form title shows whether you are viewing a saved record (e.g. #47) or creating a new one (New Record). It updates automatically as you navigate.

Search & Traceability

The Records & Search tab is your traceability command centre. Find any job in seconds and trace any batch number across your complete history.

Search Fields

All search fields work simultaneously — combine them to narrow results. Results update instantly as you type with no search button required.

Batch Traceability

The Batch Reference field is your most powerful quality investigation tool. Type or scan a batch number to instantly see every job that used that batch — the date it ran, which press, who printed it, and how many sheets.

Opening and Sorting Results

Click any column header to sort results by that field — click again to reverse the sort. Click any result row, or the Open ↗ button, to load that record into the Job Form for viewing, editing or PDF export.

PDF & Excel Export

PressTrack produces print-ready PDF job sheets and comprehensive Excel exports for reporting, filing and quality auditing.

PDF Job Sheet

A formatted single-page document showing the complete details of one print run — designed for printing, signing off and physical filing.

1. Fill in the Job Form with all job details, colours and batch numbers.
2. Click Save Record & Produce PDF at the bottom of the form.
3. The record saves and the PDF opens in a new browser tab, ready to print or save.

You can also produce a PDF for any existing saved record — navigate to it using the arrows and click Save Record & Produce PDF.

Multi-Record PDF Report

From the Records & Search tab, click Export PDF to produce a report of all current search results — useful for audit packs, quality investigations and customer documentation.

Excel Export

Click Export Excel to download all current search results as an Excel file. The file contains two worksheets:

Backup & Data

Your records are always stored in the cloud. PressTrack also supports local Excel backups for an extra layer of peace of mind.

Cloud Storage

All your records are automatically saved to a secure cloud database the moment you click Save Record. There is nothing to configure — your data is always there and accessible from any logged-in device.

Manual Backup

1. Open the Settings tab in PressTrack.
2. Click Back Up Now.
3. An Excel file downloads to your computer containing all your records.
4. Save it to your network drive or a shared quality folder for safekeeping.

Automatic Backup Reminders

Your Data Belongs to You

All records you create belong entirely to you. PressTrack does not use your job data for any purpose other than providing the service to you. If you cancel your subscription your data is retained and accessible again the moment you resubscribe. See our Privacy Policy for full details.

Settings

The Settings tab lets you configure backup preferences, manage your data, and access the in-app user manual.

Backup Settings

Backup Status Panel

Shows when your last backup was taken, when the next one is due according to your settings, how many records were included in the last backup, and your saved backup folder path.

Data Management

• Export All Records (Excel) — downloads your complete record history as a formatted Excel file
• Back Up Now — takes an immediate backup regardless of your schedule
• Clear All Data — permanently and irreversibly deletes all records. Requires double confirmation. Cannot be undone under any circumstances.

Security & Privacy

PressTrack is built with security as a core requirement. Your job data is private, encrypted and architecturally isolated from every other user.

Data Isolation

Every user's records are stored with row-level security enforced at the database level — not just the application layer. This makes it architecturally impossible for another user to access your records, even in the unlikely event of an application bug.

Encryption and Security Measures

• All data is transmitted over HTTPS — every connection is encrypted without exception
• Passwords are hashed using bcrypt — they are never stored in plain text
• Payment card details are handled entirely by Stripe and never reach InkRoom servers
• API keys and credentials are stored as server environment variables — never in source code

What We Store About You

We do not store payment card details, track your behaviour for advertising, or share your data with any third parties. See our Privacy Policy for complete details.

Your Rights Under UK GDPR

You have the right to access, correct, export or permanently delete your personal data at any time. To exercise any of these rights, contact [email protected] and we will respond within 30 days.